A civil list is a list of individuals to whom money is paid by the government, typically for service to the state or as honorary pensions. It is a term especially associated with the United Kingdom and its former colonies of Canada, India, New Zealand, Singapore and many more. It was originally defined as expenses supporting the monarch.
In the United Kingdom, the Civil List was, until 2011, the annual grant that covered some expenses associated with the Sovereign performing their official duties, including those for staff salaries, State Visits, public engagements, ceremonial functions and the upkeep of the Royal Households. The cost of transport and security for the Royal Family, together with property maintenance and other sundry expenses, were covered by separate grants from individual Government Departments. The Civil List was abolished under the Sovereign Grant Act 2011.
Following the Glorious Revolution of 1688, the expenses relating to the support of the monarch were largely separated from the ordinary expenses of the state managed by the Exchequer. This was a reaction to the reigns of Charles II of England and James II of England (also known as James VII of Scotland), whose large revenues had made them independent of Parliament.
In 1697, Parliament under William III and Mary II fixed the Crown's peacetime revenue at £1,200,000 per year; of this about £700,000 was appropriated towards the Civil List. The sovereigns were expected to use this to defray some of the costs of running the civil government (such as the Civil Service, judges' and ambassadors' salaries) and the payment of pensions, as well as the expenses of the Royal Household and the sovereign's personal expenses. It was from this that the term "Civil List" arose, to distinguish it from the statement of military and naval expenses which were funded through special taxation.
The accession of George III in 1760 marked a significant change in royal finances. As his predecessor, George II, had failed to meet all of the specific costs of the civil government in accordance with the previous arrangement, it was decided by the Civil List Act 1760 that George III would surrender the hereditary revenues from the Crown Estate to Parliament for the duration of his reign, and in return Parliament would assume responsibility for most of the costs of the civil government. Parliament would continue to pay the Civil List, which would defray the expenses of the Royal Household and some of the costs of the civil government. George III, however, retained the income from the Duchy of Lancaster.
On the accession of William IV in 1830, the sum voted for the Civil List was restricted to the expenses of the Royal Household, removing any residual responsibilities associated with the cost of the civil government. This finally removed any links between the Sovereign and the cost of the civil government. On the accession of Queen Victoria, the Civil List Act 1837--which reiterated the principles of the civil list system and specified all prior Acts as in force--was passed. Upon the accession of subsequent monarchs down to Queen Elizabeth II, this constitutional arrangement was confirmed, but the historical term "Civil List" remained even though the grant had nothing to do with the expenses of the civil government.
In 1931 George V decided to eschew the £50,000 due to him from the Civil List as a result of the Great Depression. As Keeper of the Privy Purse, Sir Frederick Ponsonby wrote to Prime Minister Ramsay MacDonald to say that George had felt it was possible to reject the grant by "exercise of the most rigid economy" and that Queen Mary and other royal family members were "desirous that reductions in these grants should be made during this time of national crisis".
The last British monarch to receive Civil List payments was Elizabeth II. The Civil List for her reign lasted from her accession in 1952 until its abolition in 2012. During this period the Queen, as head of state, used the Civil List to defray some of the official expenditure of the monarchy.
Only the Queen, the Duke of Edinburgh and the Queen Mother ever received direct funding from the Civil List. The Prince of Wales and his immediate family (the Duchess of Cornwall, the Duke and Duchess of Cambridge, and Prince Harry) received their income from the Duchy of Cornwall. The state duties and staff of other members of the Royal Family were funded from a parliamentary annuity, the amount of which was fully refunded by the Queen to the Treasury. The Queen's consort (Prince Philip, Duke of Edinburgh) received £359,000 per year. The Queen was permitted to claim these amounts as a deduction against her gross income from personal investments and other sources--the net amount, after deductions, was subject to normal income tax.
The last two decades of the Civil List were marked by surpluses and deficits. Surpluses in the 1991-2000 Civil List caused by low inflation and the efforts of the Queen and her staff to make the Royal Household more efficient led to the accrual of a £35.3 million reserve by late 2000. Consequently, the Civil List was fixed at £7.9 million annually in 2001, the same amount as in 1991, and remained at that level until its abolition. The reserve was then used to make up the shortfall in the Civil List during the subsequent decade. The Civil List Act 1972 forbade Parliament from reducing any of these payments.
The abolition of the Civil List was announced in the spending review statement to the House of Commons on 20 October 2010 by the Chancellor of the Exchequer, George Osborne. In its place, he said, "the Royal Household will receive a new Sovereign Support Grant linked to a portion of the revenue of the Crown Estate". The Crown Estate is a statutory corporation, run on commercial lines by the Crown Estate Commissioners and generates revenue for HM Treasury every year (an income surplus of £210.7 million for the year ended 31 March 2010). This income is received by the Crown and given to the state as a result of the agreement reached in 1760 that has been renewed at the beginning of each subsequent reign. The Sovereign Grant Act 2011 received Royal Assent on 18 October 2011. Under this Act, the Sovereign Grant now funds all of the official expenditure of the monarchy, not just the expenditure previously borne by the Civil List.
These are pensions traditionally granted by the Sovereign from the Civil List upon the recommendation of the First Lord of the Treasury. The Civil List Act 1837 applied the condition that any new pensions should be "granted to such persons only as have just claims on the royal beneficence or who by their personal services to the Crown, or by the performance of duties to the public, or by their useful discoveries in science and attainments in literature and the arts, have merited the gracious consideration of their sovereign and the gratitude of their country." Famous recipients include William Wordsworth,William Barnes,Geraldine Jewsbury,Margaret Oliphant,Christopher Logue, and Molly Parkin. (Lord Byron is often said to have received a civil list pension, but his mother was the actual recipient.) As of 1911, a sum of £1,200 was allotted each year from the Civil List, in addition to the pensions already in force. From a Return issued in 1908, the total of Civil List pensions payable in that year amounted to £24,665. In the financial year 2012-13 the annual cost of Civil List pensions paid to 53 people was £126,293. New Civil List pensions continue to be awarded occasionally.
In Canada the civil list was a common term during the pre-confederation period; it referred to the payment for all officials on the government payroll. There was much controversy as to whether the list would be controlled by the Governor or by the Legislative Assembly. The Assembly demanded control of all money matters, while the Governors worried that if the Assembly was given this power, then certain positions would be delisted. Eventually under the Baldwin-Lafontaine government, a compromise was reached with Lord Elgin.
The term civil list is no longer commonly used to describe the payment of civil servants in Canada, who are covered in the budgets of executive agencies.
Civil Services of India civil servant bureaucrats, in a personal capacity, are paid from the Civil List. Senior civil servants may be called to account by Parliament. The civil service system in India is rank-based and does not follow the tenets of the position-based civil services.